Personal Assistant

Calendar, Travel & Schedule Management

• Manage the Founder’s daily calendar, meetings, and priorities
• Coordinate internal and external meetings, calls, site visits, and appointments
• Handle travel planning, bookings, itineraries, and logistics

Communication & Correspondence

• Manage emails, messages, and official correspondence on behalf of leadership
• Draft, format, proofread, and organise emails, letters, and documents
• Coordinate timely follow-ups with internal teams, clients, consultants, and vendors

Documentation & Records

• Maintain organised records of contracts, agreements, NDAs, and approvals
• Prepare and maintain meeting notes, MOMs, and key correspondence logs
• Support preparation of presentations, reports, and briefing notes

Coordination & Follow-ups

• Track action items from meetings and ensure closure within defined timelines
• Liaise with teams to collect updates and status reports
• Support leadership in keeping priorities, projects, and commitments on track

Confidentiality & Office Support

• Handle sensitive information with absolute confidentiality and discretion
• Provide basic office and administrative support to leadership as required
• Act as a trusted liaison between leadership and internal and external stakeholders

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• Bachelor’s degree in any discipline (Business Administration preferred)
• 3–7 years of experience as a Personal Assistant, Executive Assistant, or Secretary to senior leadership
• Prior experience supporting a Founder, Director, or CXO preferred

• Strong written and verbal communication skills
• Excellent organisational, time-management, and follow-up abilities
• Proficiency in MS Office / Google Workspace, email, and calendar tools
• Ability to multitask, prioritise, and remain calm in a fast-paced environment
• High level of professionalism, discretion, and attention to detail

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